- Maintenance · CMMS
- CFO / Finance, Plant / Operations Director, IT Director / CTO, Operations Manager
- Manufacturing, Logistics and warehousing, Services and offices, Public sector
CMMS pricing: what drives the cost and how to compare quotes
In short
CMMS pricing is driven mainly by the number of paid users, the scope of functions, the number of sites and teams, and the integrations you need. Models differ in who counts as a user, so compare quotes on the same scenario instead of the list price. Remanently CMMS is sold by annual package: 999 EUR per year for up to 3 users, 1,999 EUR for up to 10, 3,999 EUR for up to 25, and an individual quote for larger setups.
What you actually pay for
A CMMS quote looks like one number, but it bundles several decisions. How many people will work in the system. Which functions they need: only reports and work orders, or also schedules, checklists, cost tracking and escalations. How many plants or branches are involved. Whether the system must exchange data with ERP, HR or other tools. Each of these moves the price, and each can be reduced if you start with the scope you really use. For the overall picture of what the software does, see the CMMS software guide.
Common pricing models
| Model | How it works | Watch for |
|---|---|---|
| Per user | A fee per named or concurrent user | Who counts as a user. Reporters can multiply the bill |
| Package by size | A fixed price for a set of functions and a user limit | What is in the package and what triggers the next one |
| Per asset or site | Price grows with machines or locations | Growth of the register over the years |
| Individual quote | Scoped by project | Everything that is billed separately: setup, training, integrations |
The user definition matters most
In a plant of 200 people, maybe ten handle maintenance and the rest only see problems. If the vendor charges for everybody who can report a fault, you will be tempted to limit reporting to a few people, and the best early signals vanish. Ask the vendor to state exactly who needs a paid license: those who manage and complete work orders, or also those who only report. In Remanently CMMS, user limits apply to people who handle and manage the process. An employee who only reports a problem or failure does not use a paid CMMS license.
Remanently CMMS packages
Remanently CMMS is priced per year in four steps. Prices are in euros, per year.
- First, 999 EUR per year. Up to 3 CMMS users. Register of machines and equipment, location structure, failure reports, work orders, assignment to a technician, priorities, completion statuses, comments, photos and attachments, machine history, history of completed work orders and basic reporting. It covers the path from report to work order to repair to history.
- Quick Start, 1,999 EUR per year. Up to 10 users. Everything in First plus planned inspections, recurring schedules, checklists, completion protocols, deadlines, reminders, planning technicians' work, machine identification with QR and barcodes, handling from mobile devices, extended technical history and extended reporting.
- Time Is Money, 3,999 EUR per year. Up to 25 users. Everything in Quick Start plus advanced work order management, response and completion times, escalations, process automations, technician workload, labor and repair costs, failure history analysis, maintenance dashboards, extended permissions and support for multiple maintenance teams.
- Enterprise, individual quote. For multiple plants, larger teams and processes needing individual configuration: agreed user numbers, several branches and teams, individual workflows, integrations with ERP, HR and other Remanently modules, individual security and access requirements and an extended SLA.
The packages cover the most common setups. If you need a different set of functions, more users or one integration without moving to a higher package, you can talk to the vendor. Current details are on the pricing page.
Costs outside the license
- Setup: loading the equipment list, labeling machines, defining statuses and priorities.
- Training: technicians need little, operators need a minute. Plan for the team leaders.
- Integrations: every connection to ERP or HR adds work on both sides.
- Labels and mobile devices: QR or barcode labels are cheap, but a phone or tablet for each technician is a purchase.
- Time of your own people: someone must own the process and review data. This is the largest cost, and it is the one that makes the system pay back.
How to compare quotes on equal terms
- Write one scenario: number of technicians, number of machines, number of sites, what must be reported and what must be planned.
- Ask each vendor to quote that scenario, naming who counts as a user.
- List the functions you need in year one and separately those you may need later.
- Ask what changes in price when you add a site, a team or an integration.
- Ask about the price after the first year and the terms for leaving, including export of your data.
The case for and against starting small
Starting with a smaller package keeps the first year cheap and the process simple. The risk is hitting the limit of users or functions and having to move up. If your scenario already needs scheduled inspections and mobile handling for ten people, start there. If you first need to bring order to reports and repairs, the entry package is enough, and you move up when the routine works. A system that grows by package, not by a new project, makes that move easy. See also the maintenance management software page for what to test before buying.
Questions finance will ask
Finance usually wants three things: a fixed annual cost, a clear link between the cost and the use, and a way to judge the return. A fixed annual package with a user limit answers the first two. For the return, look at your own numbers: hours lost to unplanned stops, repeated repairs on the same machine, parts bought twice because nobody knew they were in stock. The demo on your own data is the place to estimate them, not a percentage claim from a brochure. If the same machines also need an asset register, ask how the CMMS and EAM sides share the record, so you do not pay to keep two lists.
Frequently asked questions
How much does Remanently CMMS cost?
Packages are 999 EUR per year for up to 3 users, 1,999 EUR per year for up to 10, 3,999 EUR per year for up to 25, and an individual quote for Enterprise.
Do employees who only report problems need a license?
No. In Remanently CMMS an employee who only reports a problem or failure does not use a paid CMMS license.
What is the difference between the packages?
First covers reports, work orders and history. Quick Start adds planned inspections, schedules, checklists, QR and barcodes and mobile handling. Time Is Money adds response times, escalations, costs and dashboards.
When do we need Enterprise?
When you run several plants or teams, need individual workflows or integrations with ERP or HR systems, or have special security and access requirements.
What else should we budget?
Setup, labels, mobile devices for technicians and the time of the person who owns the process. Integrations are a separate item.
Get a price for your own scenario
Book a short demo, describe your machines, teams and sites, and we will show which package fits and what the first process looks like on your data.