Do you know exactly who has the equipment, when it should be returned and in what condition it came back last time?
Remanently brings order to requests, reservations, issues, accountability, documents and equipment returns.
This helps you use equipment better, limit unnecessary replacements and control consumables more easily. You effectively lower costs at every stage.
Easy to manage
3x more efficient operations
Better equipment control is not just fewer losses. It's longer use of what you already have.
When you know who is using equipment, in what condition it was issued and in what condition it came back, people take better care of it. Equipment can work longer without premature replacement, and consumables are used more consciously.
Equipment works longer
Clear accountability for issue and return supports better care of equipment and limits premature replacement.
Fewer unnecessary purchases
You make better use of what the company already has, instead of buying new equipment just because the current one is poorly managed or hard to find.
Consumables under greater control
You can better link consumable usage to actual equipment use, limiting excessive or unjustified consumption.
This is not just accountability records.
Better care of equipment, longer use without the need for replacement and better use of consumables translate directly into the cost of owning equipment.
Equipment costs money even when it is poorly used.
The problem is not only that something cannot be found. Cost also arises when equipment is treated worse, replaced prematurely, bought unnecessarily despite availability, or when consumables are used without control.
It's not known who has the equipment
Equipment was issued, but later you have to ask people who last used it.
It's not known if the equipment will be available
Someone needs the equipment on a specific date, but it's not known whether it has already been reserved or when it will come back.
No one feels responsible
If it's hard to point to a specific user, it's also easier for equipment in custody to be treated worse.
Equipment is replaced too early
Lack of usage and condition history makes it hard to assess whether equipment truly needs replacing, or can still be used safely.
Consumables disappear without context
It's not always known how much material should actually be consumed for specific equipment and usage.
The return says nothing about condition
Equipment came back, but it's not always known whether it is complete and ready for the next use.
From a request to a confirmed return.
The process can start even before issuing: with a request or reservation of equipment for a specific time. Then you identify the resource, issue it to an employee or customer, confirm accountability, and record its condition on return.
1. You reserve
You check availability, submit a request or reserve equipment for a specific time.
2. You identify and issue
You scan a QR code, barcode or RFID and issue a specific resource to an employee or customer.
3. You confirm
You fill in the document or form related to the issue.
4. You sign
A handwritten signature can be given directly on the screen of a smartphone or iPhone.
5. You return
You identify the equipment and record that it came back to the company or the rental point.
6. You assess condition
You know whether the equipment is complete, functional and ready for the next use.
Need equipment tomorrow? Reserve it today.
You don't have to wait to choose equipment until the moment it is physically issued. You can submit a request in advance or reserve a specific resource for a specific time.
Requests
You can report in advance what equipment you need and for how long.
Reservation for a specific time
A specific resource can be reserved for the indicated period before it is physically issued.
Availability
Before issuing, you check whether the equipment is available and whether its use does not collide with another reservation.
Availability is not only the question: "is the equipment on site right now?".
It also matters whether it is not already reserved for the time it will be needed.
Don't retype the equipment number. Scan it.
At issue and return, you can quickly identify specific equipment with a QR code, barcode or RFID. The operator does not have to search a long list or manually retype its number.
QR and barcode
You scan the label with a smartphone/iPhone and immediately work on the correct resource during issue or return.
RFID
Where there is a lot of equipment and speed matters, RFID speeds up resource identification without manually retyping labels.
Fewer mistakes
The operation applies to a specific identified resource, making it easier to avoid a situation where a different unit was issued in the system than in reality.
QR, barcode and RFID are not only for stocktaking.
They also speed up daily equipment flow: identification, issuing to an employee or customer, and later return.
The document is created right where you actually hand over the equipment.
You don't have to go back to a desk, print a report and later match a scan to a specific resource.
Handwritten signature on screen
An employee or customer can give a handwritten signature directly on a smartphone or iPhone screen.
Document attached to the resource
A report, form or other document stays linked to a specific issue and piece of equipment.
Accountability history
Later you can see who received a given resource, when, and on what basis.
Less paper is only part of the benefit.
What matters more is that accountability, the document and the history stay together with the specific equipment.
You can issue equipment to employees or rent it to customers.
The same equipment and the same mechanism of reservation, identification, issue and return can work in different scenarios. The recipient and the business context change.
Equipment issued to employees
You know who has the equipment, when they took it, in what condition it was, and whether they later returned it.
- tools
- equipment
- work gear
- devices assigned to employees
Equipment rented to customers
Equipment doesn't have to be issued only to employees. You can also reserve and rent it to customers, keeping information about the recipient, rental period, issue and return.
- technical equipment
- tools
- vehicles or other resources
- customer-related documents
Before you issue equipment, you need to know exactly what you are issuing.
Tools naturally connect with Asset Management. First you have a record, location and history of the resource. Then you add reservation, accountability, issue and return.
One equipment record
You don't create a separate resource just because it started being issued to employees or customers.
Accountability
Asset Management shows what the company owns. The issuing process shows who is currently using a specific piece of equipment.
Full history
Location, reservations, users, issues, returns and equipment condition make up the resource's history.
See Asset ManagementThe equipment came back. Should it go straight to the next user?
A return should answer whether the equipment is still functional, complete and ready for work.
Condition on return
You record the condition in which the equipment came back from an employee or customer.
Further use
If the equipment is functional, it can go back into circulation instead of being needlessly replaced.
Service and repair
If the equipment needs work, you can move to the CMMS process and its technical history.
See CMMSEquipment is one thing. The materials it consumes are a second cost.
If consumables are tied to the use of specific equipment, it's worth seeing them in the same context.
Consumption has context
It's easier to understand why a material was used up if you know with which equipment and usage it was needed.
Less excessive consumption
Better accountability and visibility of usage supports more conscious use of consumables.
If the material is stock
If consumables are also to be controlled in the warehouse, WMS is a natural extension.
See WMSIssuing to an employee or renting to a customer? Either way, you know exactly to whom.
The recipient of equipment doesn't have to be an employee. Remanently can also handle equipment rentals to customers, linking a specific resource with a specific recipient.
Employee or customer
Equipment can be issued to an employee or rented to a specific customer. You know who is currently using a given resource.
Rental history
You can see what a given employee or customer previously received, when the equipment was issued and when it was returned.
CRM
If renting is part of broader customer service, you can link the equipment history with the sales process and information about the contractor.
See CRMThe owner wants to use equipment longer. The worker wants to reserve and pick up a tool quickly, while the person issuing it wants a smooth handover and return.
If you manage the company
You want equipment to be used better, work longer and not require replacement earlier than really needed.
- better care of equipment
- longer usage time
- fewer unnecessary purchases
- better control of consumables
- clear accountability for equipment
If you handle issues
You need to quickly know what is available, what is already reserved, who to issue equipment to, how to confirm receipt and what to do on return.
- you take requests and reservations
- you identify equipment via QR, barcode or RFID
- you issue a specific resource to an employee or customer
- you collect a signature on a smartphone/iPhone
- you record the return and condition
- you know whether the equipment can go back into circulation
We start the rollout with your rules: what you issue, to whom and for how long.
Not from a "rental module". From the real process: who needs equipment, for when, what you issue, to whom, how you identify the resource, how you confirm accountability and what happens on return.
1. Equipment
We determine which resources are to be reserved, issued or rented.
2. Recipients
Employees, customers, or both scenarios.
3. Reservations
We determine how requests are submitted and how equipment is reserved for a specific time.
4. Identification
We choose the identification method: QR, barcode or RFID.
5. Issue and return
We set up documents, signature, return registration and condition assessment.
6. Next process
If the return leads to service, warehouse materials or customer service, we connect the right solution.
Frequently asked questions before implementing equipment issues and rentals
Tools pricing
Choose the package that fits your toolroom
FREE
Replace Excel. Know who has the equipment.
1 managing user
- up to 25 employees in the register
- up to 500 tool and equipment records
- tool and equipment register
- employee register
- issues and returns from the web application
- information on who currently holds the equipment
- history of issues and returns
- basic locations
- basic reporting
QUICK START
Issue without paper. Scan, sign, keep deadlines.
Recommended for plants up to 100 employees
Up to 3 managing users
- everything in FREE
- mobile app for people handling issues and returns
- Android and iPhone
- QR and barcode scanning with the phone camera
- issuing and receiving equipment from the mobile app
- recipient signature directly on the mobile device screen
- technical inspections and calibration
- deadlines and reminders
- option to block issuing equipment without a valid inspection
- PPE and employee equipment register
- warranties and warranty deadlines
- extended equipment history
- extended reporting
TIME IS MONEY
Hand part of the work over to the system and to employees.
Recommended for plants up to 250 employees
Up to 10 managing users
- everything in QUICK START
- self-service pick-ups and returns
- support for Toolbox / self-service toolroom points
- multiple issue points and locations
- larger teams and more detailed permissions
- equipment operating costs
- extended reporting on toolroom work and equipment utilisation
- employee self-service app
- checking equipment availability
- reserving equipment for a specific date
- request to extend the equipment usage period
- reporting an earlier return
- RFID UHF
- support for professional RFID UHF terminals and readers
ENTERPRISE
For organisations that need bigger scale, integrations or an individual process.
- everything in TIME IS MONEY
- number of users agreed individually
- multiple plants and branches
- multiple toolrooms
- ERP integrations
- HR system integrations
- WMS and CMMS integrations
- individual workflows
- automation and specialised hardware solutions
- extended SLA
- individual security and access requirements
Plant size is a recommendation, not a technical limit
Have a larger team but a simple process? Talk to us. We will not push you into a higher package just because of the number of employees.
FREE is the only package with a hard limit:
- up to 25 employees
- up to 500 records
- 1 managing user
QUICK START and TIME IS MONEY have recommended sizes.
Need only some of the features?
Remanently packages group the most frequently used features, which makes them more cost-effective. If you need a different set — for example QUICK START with RFID, or Tools with inspections but without PPE — talk to us. You do not have to buy features you will not use.
Let's talk about your processYou do not pay for every person who appears in the process
User limits apply to people managing the process in Remanently. An employee recorded in the register does not consume a user licence. In TIME IS MONEY employee features such as reservation, extension or return requests are part of the self-service process.
The equipment came back. What happens to it next?
The next solution follows from the equipment's further life.
We don't show a catalogue. We show the next problem.
Equipment came back damaged?
Move from return to technical history, inspection or repair.
See CMMSWant full equipment records?
Connect issues with the record, location, deadlines and resource stocktaking.
See Asset ManagementAre consumables also stock?
If you want to control their levels, locations and warehouse consumption, move to WMS.
See WMSUse equipment longer. Replace it only when it's really needed.
Start with one process: request, reservation, issue and return of equipment. Check whether greater accountability and faster handling translate into better use of what the company already owns.