Do you know exactly what is missing today, what has stopped and who has the equipment needed for the work?
At the start of a shift you don't need another report. You need to know what can stop the work: missing material, a machine problem, unavailable equipment or a task still waiting for a response.
Remanently lets you record and check information directly where the work happens — on the shop floor, in the warehouse or at the equipment. Less time goes into looking for answers and more into getting the task done.
Easy to manage
3x more efficient operations
Which of these sentences comes up more often than it should?
Each one means a moment of searching, asking or waiting. A dozen such moments a day start to run the team's work.
“It's not here.”
The material or part should be available, but first you have to establish where it really is.
“This machine is running differently.”
The operator noticed a change, but it has to be recorded so the information doesn't disappear at the end of the shift.
“Who has that equipment?”
The tool is needed now, but nobody knows straight away who took it and when it should come back.
“I already reported this to someone.”
The problem was flagged earlier, but the information was not linked to the device or to any follow-up action.
“I have to go to the office to enter this.”
If recording a simple operation requires leaving the workplace, people will postpone it.
“Will the next shift know?”
If information stays only in conversation between people, the next team starts by reconstructing the situation.
If recording an event takes longer than explaining it to a colleague, people will choose the conversation.
That is why the operation must be as simple as possible and performed where the work really happens.
You see
You recognise a problem, a shortage or a need.
You identify
You scan the asset, product, device or location if the process requires it.
You record
You add only the information needed to carry out the next action.
You pass it on
The information reaches the person or process that should respond to it.
You check the status
You don't have to ask again whether someone has already handled it.
The history stays
The next shift doesn't start by asking: “what happened here earlier?”.
The best mobile process is one an employee doesn't have to learn from scratch every time.
- Step 1You walk up to the workplace
The machine, rack, product or equipment is exactly where the operation is performed.
- Step 2You identify
If a marking is needed, you use a smartphone/iPhone, terminal, barcode, QR or RFID as appropriate to the process.
- Step 3You choose a simple action
A report, receipt, issue, return or confirmation should not require going through unnecessary screens.
- Step 4You add the needed context
A description, photo or the right information goes straight into the specific event.
- Step 5The action is recorded
There is no need to rewrite the operation later from a note or from memory.
Where to start? With the situation that most often takes people's time during a normal shift.
Don't roll out everything at once. Start with one simple process: reports, warehouse, equipment or asset records.
Can an employee record a signal at the moment they actually notice it?
Remanently CMMS lets you record reports and device history. An operator's observation can be recorded immediately instead of circulating verbally between shifts.
You notice
The machine sounds, vibrates or runs differently than usual.
You report
The information goes to a specific device.
You add context
You can record a description and the information needed for further assessment.
You check
It is clear the report exists and its further history can be seen.
The machine needs a part. Do you know straight away whether it is available and where to look for it?
A technical report is only part of the work. If the action requires material or a part, the next question leads to the warehouse.
See WMS →Does an employee know what to pick and where to look for it — without asking the person who knows the warehouse by heart?
Remanently WMS covers receiving, identification, locations, batches, rotation, issues and stocktaking. Warehouse information should help complete a physical operation, not just exist as a number in a system.
You receive
You record the goods that actually arrived.
You put away
The system can suggest the right location in line with the process.
You find
You know where the needed stock physically is.
You issue
You pick the right material, batch or asset.
Material is picked and consumed. What about equipment the employee has to return later?
A tool or piece of equipment doesn't end its process at the issue. You still need to know who has it, for how long and whether it came back.
See the tool room →Do you know exactly who has the equipment and when they should return it?
Remanently Tools covers requests, reservations, issues and returns of equipment. QR, barcodes or RFID can speed up identification, and the history shows who used a specific asset.
You need it
You raise a request or reserve equipment for a set period.
You collect it
You identify the specific asset and record the issue.
You use it
It is clear who is currently responsible for the equipment.
You return it
The return is recorded together with the current condition of the equipment.
You know who has the equipment. But do the company records match what is really on the shop floor, in the office and in the field?
Issuing equipment is one process. Asset Management answers the broader question of what the company owns, where it is and who is responsible for it.
See Asset Management →Can you check an asset where it actually is — without going back to your desk?
Remanently Asset Management organises asset records, locations, responsibility and stocktaking. QR and barcodes can be handled with a smartphone/iPhone, and RFID can speed up work with a larger number of tagged assets.
You identify
You check a specific asset without manually searching the records.
You confirm the location
It is clear where the asset was actually found.
You take stock
You compare the actual state with the records.
Paper is convenient for the first three minutes. The problem starts when someone has to find the information later.
If an operation requires confirmation, it is worth recording it immediately in the context of the specific equipment, device or event.
Photo
It can document the condition or help clarify a report.
Description
The information goes into a specific event instead of a loose message.
On-screen signature
If the process requires confirmation, a handwritten signature can be given directly on the screen of a smartphone/iPhone.
History
Later it is clear what the confirmation concerned and when it was given.
The next shift should not start by asking: “what happened here yesterday?”
If reports, warehouse operations, equipment issues and other relevant events are recorded during work, the knowledge does not disappear at the end of the shift.
Machine
Earlier reports and actions are visible.
See CMMS →Warehouse
Stock and location follow from recorded operations.
See WMS →Equipment
You can see who took the asset and whether it was returned.
See Tools →Not every process needs RFID. Every process needs the simplest possible way to complete an operation.
Smartphone/iPhone
Good where an employee needs to complete a simple operation without a dedicated terminal.
Terminal
Useful where conditions and work intensity require an industrial device.
QR / barcode
Good for unambiguously pointing to a specific asset, product or location.
RFID
Useful when many tagged assets have to be identified faster.
First choose the simplest operation for the employee. Only then the technology.
“People won't enter this.”
If the operation requires many screens, rewriting data or leaving the workplace — they may be right.
The system should require only the information that is genuinely needed for the process.
Fewer fields
Don't ask the user for data the system already knows.
Identification
Scanning can replace manually searching for the right record.
Work on the spot
The operation should be possible where it actually happens.
Clear result
The employee should know that after the operation the information was recorded.
One shift can touch several processes — but an employee should not have to think about modules.
For the user, the task is what matters. The system should know which process it belongs to.
Equipment + responsibility
Stocktaking + location
A count confirms not only the presence of an asset, but also the place where it was found.
The shortest answers before you start.
Which everyday activity takes your people too much time only because a simple piece of information is missing?
Reporting a machine, finding material, issuing equipment or stocktaking? Start with one activity that can be done more simply.