Record the actual work
Scope can change during investigation. Describe what was done and how the findings related to the reported symptom, rather than repeating only the original instruction.
Distinguish a confirmed cause from an assumption. Replacing a component does not by itself prove it caused every earlier problem.
Retain parts and verification results
Record the identity and quantity of parts used, with additional identifiers where relevant. Link their use with the particular equipment and activity.
Describe the result within the limits of what was verified. A brief restart and a check under agreed operating conditions represent different scopes of verification.
Keep unresolved actions visible
A remaining recommendation or temporary solution needs an owner and next step. Do not hide it in a comment that disappears from attention when the work order closes.
For a team leader, a useful record explains completed work and decisions still needed. CMMS retains that trail in machine history. Closing a record does not replace the organisation's technical acceptance and return-to-use procedures for the equipment.